Floral Planting & Maintenance Contract 2026-2028

Description

1. Summary
Seaton Valley Community Council (SVCC) invites bids from suitably experienced horticultural contractors for the supply, installation and maintenance of floral planting schemes across the five villages of Seaton Delaval, Seghill, Seaton Sluice, New Hartley and Holywell.

The contract supports the Council's strategic transition from annual bedding to sustainable perennial planting, together with wildflower areas and enhanced biodiversity. 

2. Contract Term
1 April 2026 to 31 March 2028
Optional extension: Up to 24 months (performance-dependent, not guaranteed)

3. Estimated Value
Estimated combined value for 2026-28: £100,000-£120,000.
Non-binding expectation for Year 1: £50,000-£60,000.

4. Scope of Services
Full details provided in the Specification and FAQs.

Bidders may tender for the full contract or for any of the sub-lots outlined. Approximate quantities and descriptive locations are detailed in the Specification.

5. Evaluation Criteria
Full detail s in Specification and Evaluation and Criteria Weightings. 

Bids will be evaluated on:
•	Price - 40%
•	Quality of Plants, Materials and Method - 20%
•	Environmental Sustainability - 12%
•	Design Approach - 10%
•	Experience and Capability - 8%
•	Maintenance Methodology - 5%
•	Communication and Contract Management - 3%
•	Safety and Compliance - 2%

6. Key Dates
Tender published	                                No later than 15 Dec 2025
Clarifications close	                        17 Jan 2026 (12:00 noon)
Clarification responses issued	22 Jan
Submission deadline	                        27 Jan (12:00 noon)
Officer validation	                                28-31 Jan
F&GP evaluation	                                12 Feb
Full Council decision	                        11 March
Award letters	                                        16 March
Mobilisation	                                        By 31 March
Contract start	                                        1 April

7. How to Apply
Tenderers must submit:
•	Completed Submission Form (template provided)
•	Supporting documents as requested

Email queries and submissions to:
[email protected]