Installation of Solar Power Water Pump - North Sumatera Pakpahan Village

Description

Scope of Work

The intended project involves the development of a solar-powered water pumping system (SWPS) to support rice irrigation in two rural villages in Samosir Regency, North Sumatra. The system is expected to improve agricultural productivity and support low-carbon development goals.
The scope of work under the upcoming tender will broadly include:
a)	Design, supply, and installation of a solar powered water pump system with an estimated capacity of up to 63-98 kWp per village.
b)	Procurement and installation of solar-compatible water pumps sized based on site-specific irrigation requirements.
c)	Construction of basic water infrastructure, including HDPE piping networks, water reservoirs, and jetty (75-100m) or intake structures as needed.
d)	Delivery and placement of all supporting electrical and civil components, including mounting structures, cabling, and basic foundation works.
e)	Commissioning, testing, and handover of a fully operational system.
f)	Provision of training and documentation for local operation and maintenance teams.
The contract is divided into two LOTS  and in TWO different  locations:
a)	LOT 1 - Pakpahan Village
b)	LOT 2- Sibonor Ompu Ratus Village
c)	Applicants will choose during the ITB stage to bid for either One Lot or both Lots, each lot is intended to form a separate contract. 
d)	At this stage, only a general understanding of the scope is required to determine the applicant's eligibility and suitability

Submission Requirements
All documents must be compiled in English language and in a single PDF file.
Documents shall be submitted via email to: [email protected] 
c)	Email Subject:
LCDI_EOI_Design, Supply, and Construction of the Solar Water Pumping System - Samosir
d)	Deadline:
Sunday, 6 July 2025 at 23.00 Indonesia Western time
e)	File Naming Convention:
[CompanyName]_PQ_SamosirSWPS.pdf
(Example: PT_EnerSol_PQ_SamosirSWPS.pdf)
Late submissions will not be evaluated under any circumstances.
Note: Expenses related to the EOI, and subsequent tender process are fully on the Potential Supplier, OPML shall not be liable to any claims on cost or expenses associated to the procurement process irrespective of the outcome of the tender
Documents to be Submitted
Applicants must submit the following documents as part of the pre-qualification package:
a)	Letter of Intent (LoI)
b)	Bidder Information Form
c)	Company Profile and Legal Documents
(Including company registration, NIB, NPWP, and relevant certifications)
d)	Qualification Form
(At least three relevant projects with descriptions and client contacts in the last 5 years)
e)	Financial Capability Documentation
(Audited financial statements from the last 2-3 years, and a bank reference letter)
f)	Declaration of No Conflict of Interest 
g)	Self-declaration that you are not Blacklisted
(Signed statement)
h)	Curriculum Vitae of Key Personnel
(Including education, relevant experience, and assigned roles)