Cleaning and Operational Management of Public Conveniences

Description

Hayle Town Council has responsibility for the four public conveniences in Hayle. We are seeking tenders from competent contractors to ensure that the public conveniences provided are clean, safe and fully operational throughout the agreed opening times.

The successful tenderer will be offered the contract for a period of 4(+1+1) years subject to service provision, commencing 1 April 2024. 

Tenders are invited for the following:

1.	Daily unlock, (by 8am) and lock up (not before 7pm) of the toilets

2.	Daily cleaning of toilets
Daily cleaning of toilets as per specification listed on Page 3 - 4 and additional visits to clean the toilets if necessary.

3.	Weekly cleaning and regular deep cleaning
As per specification listed on Page 4.

4.	Sanitary and sharps disposal

5.	Provision of all consumables and soap dispensers and toilet roll holders in the Ladies, Gents and Unisex toilets

6.	Out of hours repairs as required to a single item limit of £500 with a full report to the Town Clerk at the earliest opportunity

7.	Monthly legionella testing
 
A detailed cleaning specification is contained in the tender pack.

CONTRACT

In submitting a tender, the tenderer shall be deemed to have offered to undertake the service and any variations thereto in accordance with the provisions of the Health and Safety at Work etc. Act 1974, Modern Slavery Act 2015 and any other current legislation covering such works.

All tenderers must provide:
•	Details of appropriate insurances
•	Company Health and Safety Policy
•	Method statements for cleaning operations and disposal of clinical waste
•	Risk assessments for all functions associated with the contract and a lone working policy if required.
•	Emergency Action Plan
•	Proof of CoSHH training of all staff employed who attend the sites
•	CoSHH assessments for all materials used on the sites

Return completed Tender Form and requested documentation (see above) either by email or in an envelope clearly labelled 'Public Convenience Tender' to:

[email protected] 

or	
Town Clerk
Hayle Town Council
Hayle Community Centre
58 Queensway
Hayle
TR27 4NX

The deadline for the receipt of tender applications is 9am on Tuesday 5 December 2023.

Additional information: The Invitation to Tender Information document and application form may be downloaded from:

https://www.hayletowncouncil.net/category/news/

The value has been estimated, based on an annual cost of £34,200 for a maximum of 6 years.

This tender will not be split into lots.