Integrated HR & Payroll system

Description

Truro and Penwith College is a large, further education provider in Cornwall. The College has three main campuses in Truro, Penzance and Bodmin. The College provides education services to circa 9,000 learners with a workforce of 1200 staff. The current HR and Payroll platform is an on-premise system that has been in place for many years, but no longer meets the needs of the College.
The primary objective of this procurement for Truro & Penwith College is to select a single contractor to supply and implement a modern, modular, and cost-effective HR and Payroll system. The first phase of the project will focus on the seamless and low-impact migration of the core Payroll, Pensions, and HR functions, with a requirement for this phase to be completed by Q3-2026.
Following successful implementation, the College must have the opportunity to call off extended functionality including such functions as: 
Recruitment, Onboarding, Performance Management, HR Case Management, and Learning & Development. These will be elective modules, implemented according to the College's own timetable.
Fully detailed ITT documents will be a made available to suppliers immediately following evaluation of the PSQ. This is expected to be early January, 2026, with intent to award by the end of March 2026. A full process timeline will be issued with the ITT document pack.
Documents issued with this Notice
    • Requirement Outline Brief
    • Payroll Use Case Scenario
    • HR Use Case Scenario
    • PME Q&A Transcript
    • Procurement Specific Questionnaire 
Instructions for Participation:
Stage 1 Documents including the PSQ form, can be obtained by registering as a supplier on the In-tend Shared Portal and by expressing an interest in this Project. Link below to access the portal:
https://in-tendhost.co.uk/intendsharedservices/aspx/Home