Decarbonisation Project

Description

1.	The existing Neeld Hall & Town Hall is a part of an existing Grade II Listed historic municipal building located between Chippenham High Street and the Borough Parade Car Park.  The complex is a mix of historic buildings and modern extensions, serving multiple uses. The complex is surrounded by a mix of commercial, retail, residential units and public realm.
2.	The Employer, Chippenham Town Council are undertaking a decarbonisation project of the existing services to the Neeld Hall and Town Hall.
3.	The client is submitting the required planning permission and Listed Building Consent for the proposed works, these are yet to be determined.  
4.	Building Regulations Full Plans approval is to be submitted by the client's team to a Registered Building Control Approver (TBC). The contractor will be responsible for liaising with the inspector to arrange visits.
5.	The decarbonisation project comprises front of house mechanical work new radiators and like, back of house mechanical works, ASHP, AHU and other associated plant. The project is divided into 4 sections the front and back of house works to the Neeld Hall and the same to the Town Hall. It should be noted that the Cheese Hall is deemed to fall under the Neeld Hall back of house scope.
6.	The client has had several asbestos surveys undertaken. However, the PD has recommended that a further refurbishment survey be undertaken. It's the contractor's responsibility to price for the removal of all ACMs known to date, MEA have included a provisional sum to cover any further ACMs discovered in the subsequent refurbishment survey.
7.	These tender documents seek fixed price tenders for these works.  The documents comprise the following:
a.	Drawings, specifications and associated documents for:
i.	Structures
ii.	Services
b.	Pre-Construction H&S Plan and associated documents prepared by the Principal Designer
c.	The pricing document and associated documents
d.	Form of Tender
8.	The proposed form of contract is the JCT Design and Build 2024; the contract will not be subject to amendments.
9.	The Work Schedule included with this Pricing Document has been provided to assist tenderers with their pricing of the Works shown on the drawings, in the specification, etc. and apparent from a site visit.  Quantities are provided for information only - it is not a Bill of Quantities.  
It is the tenderer's responsibility to review all the tender documents and to submit a compliant tender for the entire scope of the project.  If tenderers consider that there are works within the tender documents that need pricing in addition to those described within the Work Schedule, then such work should be priced and included in the tender submission and summarised within an addendum paper, or similar.
10.	Questions related to the tender documents should be sent by email only to [email protected]. The questions and responses will then be uploaded to contracts finder for all tenderers to review. 
11.	Tenders should be submitted in hard copy to the Chippenham Town Council Offices; these can be posted (tracked and signed for) or hand delivered.  Tenders are to be returned by 4pm, Friday 23rd January 2026.
12.	It is not proposed to hold mid-tender reviews with tenderers.  However, the client and the project team are available to meet with tenderers if required, by prior arrangement.
13.	It's a requirement for tenderers to visit the site prior to submitting tenders due to the complexity of the project and associated logistical and BWIC elements.
14.	Tenderers are requested to include evidence of relevant project experience within their tenders, their proposed management team and local supply chain examples. There is also a tender submission checklist which all tenderer's are expected to adhere to.
15.	Tenderer's attention to drawn to the chargeable public car park, with a 2-hour limit, there is no onsite parking, there is some limited local street parking available. The Client has not approached Wiltshire Council, the operator, regarding closure of some existing parking spaces.
16.	MEA have produced an outline "construction" programme this has been included within the tender pack. The client has access requirements for parts of the front of house areas during the construction period. The Neeld hall is currently used by the client as a performance space, they wish to retain this use for parts of the construction period. The Town Hall is subject to a client direct refurbishment; this is currently planned during the latter period of the overall programme. These requirements are outlined within the MEA tender programme. 
Whilst we are happy for tenderers to use the MEA programme, we also invite tenderers to submit their own programmes; these proposals will need to be compliant with the client's access requirements. 
17.	It should also be noted that the client has requested that the Neeld Hall Front of House area be available every Wednesday evening for the duration of the project, due to a prior performance commitment.
18.	It should be noted that the start on site date 27.07.26 is the earliest date of possession the client can offer for the programme.
19.	During the period between the LOI being issued but pre-start on site, it's anticipated the contractor will be required to undertake several pre-commencement activities. It's expected there will be design work associated with the specialist CDP sections, early procurement and logistical planning and co-ordination.
20.	Note, we are not anticipating any deposit payments to be paid throughout the project.
21.	The appendix includes a dayworks & overhead statement which needs to be completed and returned with the tender submission.
22.	The client and project team will be receptive, and encourage, tenderers making constructive value engineering suggestions with the tender submission.
23.	Ecology, we are not aware of any issues.
24.	The client has confirmed that the award criteria for the project is as follows; 50% Price, 40% Quality of Submission, 10% Environmental Credentials.