Replacement Multi Use Games Area at Hordle Recreation Ground

Description

Hordle Parish Council invites suitably qualified contractors to submit a formal tender for the redesign and construction of a Multi Use Games Area (MUGA) at Hordle Recreation Ground. The facility is intended to support recreational and sporting activities for our community and must include tennis, basketball, netball, pickleball and 5 a-side football.
The current sports area measures approximately 40 x 20m2 and is enclosed by a wire mesh fence. At one end of the area are two storage sheds, these would need to be retained/relocated (to be discussed during site visits). There is also an area of 10 x 20m2 previously used for cricket nets which requires the removal of the old surface, renovation and a table tennis installed.
2. Scope of Works
The scope of works includes, but is not limited to, the following:
•	Site Preparation
o	Removal and disposal of existing lighting infrastructure and associated components.
o	Clearance of existing surface and preparation for new installation.
o	Removal of the fence.
o	Removal of old cricket net area surfacing.
•	Drainage
o	Design and installation of a new drainage system suitable for year-round use and multi-sport activity.
o	Integration with existing site drainage where applicable.
•	Surface Installation
o	Supply and installation of a new multi-sport playing surface suitable for the activities highlighted above.
o	Line marking and surfacing to meet relevant sport standards.
•	Additional Works
o	Perimeter fencing and access gates at either end.
o	Installation of one table tennis table on the cricket net area.
o	Installation of cycle rack.
o	Any necessary landscaping or reinstatement works including the option to reinstate the "lay down area" as overflow car park utilising EcoGrid mesh (or equivalent) and suitable base layer (19 x 19m2).
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3. Tender Submission Requirements
Interested contractors must submit the following:
•	Detailed pricing breakdown for all elements of the scope.
•	Proposed timeline for completion of works.
•	Evidence of relevant experience and qualifications.
•	References from similar completed projects.
•	Insurance and health & safety documentation.
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4. Evaluation Criteria
Tenders will be evaluated based on:
•	Cost-effectiveness and value for money.
•	Quality and durability of proposed materials.
•	Contractor experience and track record.
•	Proposed timeline and project management approach.
•	Compliance with health, safety, and environmental standards.
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5. Site Visit
A site visit can be arranged upon request. Contractors are encouraged to inspect the site to inform their proposals. Contact details in section 7.
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6. Submission Deadline
All tenders must be submitted by noon Friday 19th December to:
Clerk to the Council
Hordle Parish Council
Council Office
Hordle Pavilion
Vaggs Lane
Hordle, Lymington
Hants
SO41 0FP
Tenders must be submitted in a sealed envelope clearly marked MUGA Tender Submission
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7. Contact for Queries
For any questions or clarifications, please contact the Clerk:
Name: Sarah Pitt 
Email: [email protected]
Phone: 01425 611 119
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8. Additional information
The contractor will be responsible for obtaining any relevant permits and/or licences and for informing any statutory bodies of any work to be undertaken (if applicable).
The contractor will be responsible for contacting/liaising with/working with any relevant utilities companies in respect to water/drainage/gas/electrical works.
The contractor will be responsible for supplying welfare facilities on site. 
Hordle Parish Council will allow access to the Pavilion for the supply of drinking water.
Hordle Parish Council will designate a 'lay down' area as close to the working area as possible.
As this is a busy community area all large deliveries eg: by truck, must be agreed with Hordle Parish Council prior to the delivery date to ensure the safety of the public.