AT1398 Luton Council Refurbishment of Lewsey Community Centre and relocation of front entrance a PA23 Regulated Below Threshold contract for works

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Buyers

Katy Reed

Value

£1,800,000

Classifications

Construction work

Tags

tender

Submission Deadline

1 month from now

Published

3 hours ago

Description

Luton Council is undertaking a PA23 regulated below threshold contract works procurement, AT1398 Refurbishment of Lewsey Community Centre and relocation of front entrance The proposed project will include the relocation of the main front entrance and remodel front elevation- The existing front entrance sits along Landrace Road. The new proposed entrance will sit along Tomlinson Avenue and will comprise of the reconfiguration of the main entrance and reception. The area outside the new entrance will be level tarmacadam with 4x cycle storage racks.; Replacement of water damaged ceiling tiles; new main hall including a new partition sliding door and caf&#233; kitchen; refurbishment most of the existing areas on ground floor. M&E refurbishment will include rewiring to Library and main building, replacement of intruder alarm & CCTV plus building security improvements, replacing existing air condition and ventilation. A Planning Application for the scheme is approved to address various requirements of Local Plan Policies for the relocation of the main entrance (as the ground floor works do not require a planning application). The service requires a Principal Contractor to deliver the works under a JCT IC 2016. The site is owned by Luton Borough Council.

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With the tender duration ending in late November, we hope to have decided a successful tender applicant by Christmas and finalise contracts at the start of the new year with the intention to start building in spring with a construction timeframe of around a year. Enquiries concerning the tender: Due to tender regulations, all communication regarding the tender must be addressed solely to Angela Baxter (Parish Clerk) via email at [email protected]. Communications regarding the tender must not take place with any councillor. The site of the new community centre is publicly accessible, so in the interests of fairness we are not arranging site viewings but would encourage applicants to visit the site independently if they wish. 2. Tender Submission: Your tender should include the following information as a minimum however we would encourage more detailed proposals. • Fully priced bills of quantities. • Proposed construction programme. • Confirmation and details of insurance and liability cover provided. • Confirmation and details of availability to commence construction in 2026. • Confirmation and details of relevant experience of community buildings. 3. Procurement Timetable (c. to f. may need to be amended by the Parish Council) a. Tender Notice Issued: 17th October 2025 b. Tender Return: 20th November 2025 5.00pm c. Tender Evaluation and Questions: Late November 2025 d. Tender Confirmation: Between 4th - 18th December 2025 e. Contract Start date: February 2026 f. Contract End date: On completion of RIBA stage 6 (expectation of contract completion early 2027) 4. Inconclusive Outcomes The Parish Council withholds the right to not accept any of the submitted tender responses. 5. Financial Standing & Resources The Parish Council wishes to ensure that suppliers have the necessary financial standing and resources to meet their obligations throughout the duration of this contract. The Parish Council may undertake a credit check on all organisations who submit a tender. 6. Freedom of Information Act The Freedom of Information Act 2000 applies to all the activities of Elmstead Parish Council. As a Tenderer providing services to the Parish Council, you should be aware of the Parish Council's obligations and its responsibilities under the Act to provide on request access to recorded information held by it. One of the consequences of these statutory responsibilities is that information which the Parish Council holds about your organisation may be subject to disclosure, in response to a request, unless the Parish Council decides that one of the various statutory exemptions applies. 7. Disclaimer All information contained in this document together with any subsequent statements howsoever conveyed, in respect of this Tender process, is provided in good faith and given to assist you. However, the Parish Council will not accept any liability in respect of the preparation or execution of your proposals, or any penalties / costs that you may incur thereof. 8. Modifications to Tender Any modifications to the tender notice will be published at least 5 working days before the Tender End Date and shall be issued as an addendum to, and shall be deemed to constitute part of the invitation to Tender. If necessary, the Council shall revise the Tender Date in order to enable this requirement. Except under exceptional circumstances no extension of time and date by which the Tender must be submitted will be granted. Total Value £1,600,000 (estimated exclusive of VAT) Regulated below threshold Contract dates (estimated) 16th February 2026 to 19th February 2027 1 year Main procurement category Works Participation Legal and financial capacity conditions of participation General Conditions a. Costs: Elmstead Parish Council will not be responsible for any costs or expenses incurred by the Tenderer in connection with either the preparation or delivery or in the evaluation of the Tender. b. Validity of Tender: All details of the Tender, including prices are to remain valid for acceptance for 90 days from the Tender Return date. c. Treatment of Tender: Elmstead Parish Council does not undertake to accept the lowest tender, or part, or all of any Tender, and the acknowledgement of receipt of any submitted Tender shall not constitute any actual or implied agreement between the Parish Council and the Tenderer. The Parish Council reserves the right to accept any part or all of any Tender or Tenders at its sole discretion. d. Data Protection, Security, Ownership & Use of Data: All Parish Council data must remain in the control of the Parish Council and the services supplied must comply with the Data Protection Act (2018) and maintain confidentiality and security of data. Any reports, notes of meetings, outputs, data, information and research finding will be the property of the Parish Council, all the rights pertaining thereto. Potential Suppliers must confirm in writing that they accept this ownership as part of their Tender submission. e. Combined Liability Insurance: It is a requirement of this Contract that the appointed Tenderer should be insured against Professional Indemnity Insurance - with a minimum Limit of Indemnity of £2,500,000. Particular suitability Small and medium-sized enterprises (SME) ________________________________________ Submission Enquiry deadline 13th November 2025, 5:00 pm Tender submission deadline 20th November 2025, 5:00pm Submission address and any special instructions Parish Council website: https://www.elmsteadparishcouncil.gov.uk/ Email to send tenders to is: [email protected] Tenders may be submitted electronically Yes Languages that may be used for submission English Award decision date (estimated) 11 December 2025

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Katy Reed

Public authority - sub-central government

Christopher Newman

[email protected]

447967289048

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