Sawbridgeworth Town Council - Christmas Lighting Scheme 2025-2027

Description

The Requirement

 You are invited to submit your best prices for the following elements:

1.	The PAT Testing, Installation, Maintenance, De-installation, relocation and/or Storage (at approved premises) of the existing Lighting Scheme including tree of life described above and in Appendices 1 and 2. 
2.	Agreeing, in conjunction with the town council, any necessary Festive Lights licence from the highways authority will be obtained in advance from Hertfordshire County Council.
3.	All necessary documentary evidence with regard to legal obligations such as health and safety and risk assessments will be supplied by the successful bidder as part of the tender process including HERS registration that is a requirement from HCC. 
4.	Your proposal for any additional lighting which in your opinion would enhance the scheme overall. 
5.	Attendance at the switching on ceremony to activate all lights and attendance during the period of lighting for maintenance purposes.
6.	To supply and install 15 foot living Christmas Tree on Fair Green (pot supplied) to install a temporary electricity supply from lamp column to tree (Note: this must be below ground) to install low voltage lights.   Supplied by STC (owned) cabling for underground supply, timer and lights to illuminate. Picture 4
7.	To supply and install 12 foot Christmas Tree  pot supplied.  
You are invited to contact the Town Clerk / Town Project Manager for clarification on any point. 
For 2025, the Christmas Lights will be switched on during the evening of the last Saturday in November and follows this patter thereafter for 2026 and 2027 and should be installed and tested by this date although installation may be commenced in conjunction with contractors schedules.
In case of any issues with any of the lights during the Festive period we would expect contractors to provide a 24 hour call out service. Attendance on the scene is expected within 4 hours for any emergencies.
Tender document should evidence that the company is both HERS and CFA registered and guarantee that ALL engineers are skilled in their job roles and have the right equipment and tools to work safely.
Your offers should be made against Requirement Items 1, 2, 3 ,4, 5, 6 and 7 as described above, and sent for the attention of the Town Clerk in a sealed envelope marked "Tender for Seasonal Lighting", to arrive no later than 12 noon on Friday 16th September 2025.
Contractor should be familiar with applying for Licenses with County Authorities and have all the necessary paperwork for Insurances, Risk Assessments, Method Statements, etc. .