Provision of Christmas Lights Display Services for Raunds Town Council (Contract Term: 2026-2028 or 2026-2030)

Description

Raunds Town Council is inviting tenders from experienced and competent contractors for the provision of Christmas lights display services across the town centre. This contract includes the supply (hire and/or installation), testing, maintenance, removal, and storage of festive lighting for the Council's annual Christmas Lights Switch-On event and wider seasonal display.

The contract will commence in January 2026 and the Council invites quotations for both a three-year term (2026-2028) and a five-year term (2026-2030). Tenderers must submit pricing for both durations to enable the Council to assess best value.

The successful contractor will be responsible for:

Planning and installing Christmas lighting across designated areas of Raunds, including the Town Hall, Saxon Hall grounds, Brook Street, High Street, and the Town Square.

PAT testing, maintenance, and annual safety inspections (including anchor bolt load testing).

Supplying rented lighting displays for 16 lamp columns (12 single, 2 double, 1 feature).

Storage of council-owned lighting displays.

Attendance at the Christmas Lights Switch-On Event (last Sunday in November).

Ensuring compliance with BS 7671 wiring regulations and relevant HSE guidance.

Providing fault repair services during the operational period.

Safe dismantling and storage/removal of lighting following the festive season (by 18 January each year).

The contractor is expected to work closely with Council officers, provide creative input, ensure energy efficiency, and propose alternative display designs annually, if requested.

The tender is being run using an open procedure, and all interested parties are invited to apply.

How to apply:

Interested contractors must:

Complete the official application form (available in the tender pack).

Provide designs and cost matrices for both the 3-year and 5-year terms.

Submit all required documents including insurance certificates, health & safety policy, and references.

Attend a mandatory site visit (available between 4th August and 5th September 2025).

Deadline for submissions:
12:00 PM (noon), Friday 12 September 2025
Late submissions will not be considered.

Submission method:
All applications must be submitted by email to: [email protected]
Subject line: Christmas Lights Tender

For any clarification questions, contact the same email address by the date specified in the tender documents.