Facilities Management Services including TUPE

Description

St Gregory's Catholic College ("the Authority") seeks to appoint an experienced Facilities-Management (FM) partner to deliver an integrated hard- and soft-FM service across the College's estate in Bath (postcode BA2 8PA). The successful contractor will assume single-point responsibility for statutory compliance, reactive and planned maintenance, staff management and value-for-money service delivery, in line with the Procurement Act 2023 light-touch regime for above-threshold services.
The contract will support the school's objective of moving from a mixed in-house / multi-supplier model to a single accountable FM solution.
Scope of Services
The Authority expects tenders to cover, as a minimum, the functions listed below:
•	TUPE and management of existing staff teams (see Appendix 2) and note core and variant bids
•	Waste Management 
•	Security (inclusion locking and unlocking, as required)
•	Grounds Maintenance (including upkeep of sports field) 
•	Ongoing repairs and maintenance 
•	Rolling decoration programme 
•	Energy Management 
•	Servicing of all Boilers and other Plant 
•	Porterage services, as required in operational hours 
•	Management of digitised premises system 
•	Management of school risk assessments and risk registers 
•	Asbestos management 
•	Purchasing of required materials  
•	Reporting to Senior Leaders and Governors (and any other stakeholders, as required)
•	Liaising with other key stakeholders as required (Local Authority; HSE; DFE) 
•	Full project delivery for minor works 
Procurement Procedure:
Notice type: UK4 - Tender notice (light-touch contract).
Procedure: Open procedure (standard 25-day tender period; no reduction applied).
Electronic submission: All documents must be downloaded and returned via the linked e-tender portal.
Evaluation: Most Economically Advantageous Tender (MEAT) - split 50 % Quality / 40 % Price / 10 % Social Value, detailed criteria in the ITT.
Preliminary market engagement: A single supplier meeting was held to scope requirements; information shared has been incorporated into the tender pack in accordance with PA 2023 s.16-17.
Please see Appendix E for an indicative timescale.