Rennovation of Halton Village Hall

Description

Renovation Works to Halton Village Hall, Buckinghamshire
Procurement Description:
Halton Parish Council invites tenders from suitably qualified and experienced contractors to carry out renovation and remedial works at Halton Village Hall, a Victorian heritage building located in Halton, Buckinghamshire.
Additional Work Policy
Any additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission.
The project aims to preserve and enhance the building's historic character while improving safety, accessibility, and sustainability. The works are informed by a detailed condition survey and heritage design report, and must be delivered using appropriate conservation techniques and environmentally responsible practices.
The works are divided into five lots, and tenderers may bid for one or more:
Lot  Description                    Original Cost  VAT (20%)  Total Incl. VAT
1    External Works                 58000              11600         69600
2    Roofing Works                  7000                 1400           8400
3    Windows                              20000             4000         24000
4    Internal Works                  10000              2000          12000
5    Access Improvements  30000             6000          36000
Total (excluding fees)           125000            25000      150000
*Lot 1 - External Works:
  Removal of inappropriate masonry paint, lime re-rendering, brick and mortar repairs, drainage improvements, and external joinery restoration.
*Lot 2 - Roofing Works:
  Repairs to slipped and frost-damaged tiles, repointing verges and ridges, and moss and valley clearance using traditional methods.
*Lot 3 - Windows:
  Removal and specialist restoration of a large historic leaded and stained-glass window on the north elevation, with a new oak frame.
*Lot 4 - Internal Works:
  Internal lime plaster repairs to damp-affected areas, floor and ceiling repairs, and improvements to ventilation and subfloor access.
*Lot 5 - Entrance and External Access Improvements:
  Redesign of the entrance and parking layout to improve accessibility and safety, including landscaping and ramping.
The anticipated total value of all works (excluding VAT) is approximately £124,950, with a project duration of approximately 6 months, starting September 2025-March 2026.
Halton Parish Council seeks contractors who:
*Have experience with heritage and conservation projects
* Use traditional materials and sustainable building practices
* Operate locally or can demonstrate benefit to the local community
* Prioritise eco-friendly methods, waste reduction, and local sourcing
-Tender Requirements:
Submissions must include:
* Cover letter
* Methodology and approach (with heritage and sustainability considerations)
* Itemised cost breakdown by lot with sufficent detail to enable funding.
* Delivery timeline
* Evidence of relevant experience and case studies
* Two references from recent similar projects
* Insurance certificates
* Details of key personnel and subcontractors
* Risk assessments and method statements
Additional Notes:
* The contract award is subject to funding confirmation and satisfactory references.
*Tenders received after the deadline may not be considered.
* Contractors must comply with all relevant health and safety, environmental, and safeguarding legislation.
* The selected contractor(s) will be expected to maintain these standards throughout the project.
* The Parish Council is committed to sustainable practices and encourages tenderers to demonstrate how their approach contributes to environmental responsibility and community benefit.
-Site Inspection and Clarifications:
A site visit is strongly recommended
Contractors may arrange access to the site by contacting:
Fiona Richardson
Clerk to Halton Parish Council
[email protected] 
01296 626073
All clarification questions must be submitted in writing by 31th July 2025 
Tenders Submitted by 15 August 2025