Passive Fire Safety Works - AWARD

Award

Buyers

East Suffolk Council

Value

£0

Suppliers

Doors Plus Ltd

Classifications

Fire-prevention installation works

Tags

award

Submission Deadline

7 months ago

Published

1 month ago

Description

East Suffolk Council are looking to engage a Passive Fire Safety Contractor to undertake essential compartmentation, fire stopping and fire door repairs/ installations to retired living schemes and other residential buildings within the Council's ownership.

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Contract Agreement

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Award Notice

Details on the tender award and selected suppliers.

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In addition the Contracting Authority reserves the right to amend the agreement and which Contracting Authorities can access the Agreement (Schedule 8, paragraph 9 of the Regulations), due to the upcoming Local Authority Reorganisation, please see https://www.gov.uk/government/collections/local-government-reorganisation-policy-and-programme-updates The engagement process will be 3 stages. 1. An expression of interest to this Notice, 2. A survey with shaping questions will be sent to all interested parties. 3. Supplier completed questionnaires, and feedback will be collated, and a full supplier day will take place, the Contracting Authority reserves the right to follow up with any Supplier on a 1 to 1, or group basis, for further information or clarification. As part of the service provision, the Contracting Authority is planning to put in place a new Framework solution which will enable the Contracting Authority to provide full range of Goods, Services and Maintenance across the following areas: Mechanical & Electrical Services This Lot will include, but is not limited to, the Goods and Services identified below. The Contracting Authority reserves the right to make changes to the content of the Lot based on Market Engagement Feedback. Furthermore, it will include associated services such as new supply connections, general plumbing, pipework, and all other maintenance, replacement, and installation activities directly related to the Goods and Services. 1. Air Conditioning installation, replacement, servicing and maintenance including statutory inspections in relation to EPBD compliance (CIBSE TM44 guidance). 2. Booster Pump Installation 3. Booster Pump Servicing 4. Broadband Installation (Landlord areas) 5. Digital IRS Installation 6. 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Automatic Barriers Servicing 6. Automatic Doors Installation 7. Automatic Doors Servicing 8. Door Entry Installation (Commercial) 9. Door Entry Installation (Domestic) 10. Door Entry Servicing 11. Dry Riser Servicing 12. Emergency Lighting Installation (Domestic & Commercial) 13. Emergency Lighting Servicing (Domestic & Commercial) 14. Fire Alarm Installation (Domestic & Commercial) 15. Fire Alarm Servicing (Domestic & Commercial) 16. Fall Arrest System Servicing and Remedials 17. Fire Alarm Installation (Communal) 18. Fire Alarm Servicing/Testing 19. Fire Equipment Installation 20. Fire Equipment Servicing/Testing 21. Personal Protection Water Misting System Installation 22. Personal Protection Water Misting System Servicing 23. Sprinkler Installation 24. Sprinkler Servicing 25. Suppression Systems Installation 26. Suppression Systems Servicing 27. Warden Call System Installation 28. Warden Call System Servicing/Testing 29. Wet Riser Servicing Conditions of Participation of the Tender Process, (To be confirmed): Legal and financial capability: Requirement: The supplier must be a legally established entity with the financial stability to perform the contract. Specific requirements will be finalised following market engagement. Likely evidence and process: 1. A copy of the supplier’s registration documents and all relevant certifications and accreditations. 2. Dunn and Bradstreet report to review all Suppliers’ operational standing. 3. A financial ratio or ratios based on Net Debt to EBITDA ratio, Acid ratio, Group Exposure Ratio, Turnover Ratio and Operating Margin percentage. Technical Ability to perform the Services and provide the Goods as set out: Requirement: The supplier must demonstrate the technical capability and experience necessary to fulfil the contract requirements. Likely evidence and process: 1. A list of principal services provided in the past three years, including values, dates, and recipients. 2. Details of the technical equipment and measures for ensuring quality. 3. Qualifications and experience of key personnel. 4. Quality and Technical Questions to be completed fully, evidencing the Suppliers’ ability to provide the goods and services. Payment Terms: 30 days net end of month invoice received. Contract Dates and Expected Process. Estimated Date of Tender Notice Publication: July 2025, Estimated Date for Submission of Requests to Participate: July - Aug 2025, Procedure Expected to be Used: • Open Procedure, (Pending Market Engagement Feedback) Dynamic Market Membership: No Participation – Particular Suitability: • Small and medium-sized enterprises (SME) • Large enterprises Selection Process: 1. Mandatory Documents and Certification: • Legal and financial capacity documents. • Certifications and declarations of compliance. 2. Procurement Specific Questionnaire (PSQ): • Mandatory Questions: Legal, financial, and technical capacity. • Discretionary Questions: Past performance, references, and other relevant criteria. • Exclusion Criteria: Both Mandatory and Discretionary 3. Technical/Quality Questionnaire: • Detailed questions assessing the supplier's technical ability and quality assurance measures. 4. Pricing Evaluation: • Detailed breakdown of costs and pricing structure. 5. Overall Threshold: For the Suppliers that pass the PSQ, the combined weighted scores from the Technical/Quality Questionnaire and Pricing Evaluation will provide an overall score. The highest scoring supplier across the elements will be the successful bidder for the Lot. NB – The specifics of the Hurdle and Financial / Non-Financial weightings are to be confirmed following initial market engagement. Term of the Contract Including Extensions: 5 years initially with extensions of up to 5 years for a 10 year maximum. Previous Contract Information: No specific previous Contract. The requirements were split over multiple contracts. Intention to Award the Contract to: 1. A single winning bidder per Lot based on the highest overall score across the combined Financial and Non-Financial elements. What Fees if Any will be Charged in Accordance with Section 45(7) of the PA 2023: The Contracting Authority is yet to decide whether a Fee structure will apply for this agreement. This will be clarified post Market Engagement. Will an Electronic Auction be Used: No What Lots will Form this Tender: There will be two Lots, Lot 1 – Mechanical and Electrical Services, Lot 2 – Fire, Safety and Security Services. Will it be Awarded by Lot: Yes Estimated Award Criteria for Each Lot: Both Lots will be awarded maximum score basis. The successful Supplier who reaches the maximum combined score across the Quality/Technical and Financial evaluations will be awarded for that Lot. 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Published 2 weeks ago

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Organisation

East Suffolk Council

Regional or local authority

Iain Wilkinson

[email protected]

01394 444678

Timeline complete

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