Thorne-Moorends Town Council Festive Lights Contract

Description

Thorne-Moorends Town Council provide on an annual programme of Christmas illuminations throughout Thorne & Moorends. The focus of the illuminations is the annual 'Switch on Event' which takes place on the Friday closest to 1st December. 

Our current contract has just entered its final year, and we are seeking professional companies to tender for a five-year contract for the delivery and storage of the light scheme in its entirety. Testing, installation, support, and design of the Christmas Lights display should all be included along with delivery, build and dismantle time and transport costs.

The lights are installed and tested in mid-November ready for the Christmas Lights Switch On event. Testing must be completed at least seven days before the switch on event. At the event support will be required to ensure the lights are switched on at the countdown simultaneously. The lights are to be turned off after 6th January and be taken down before 31st January. 

The lights are positioned through the main roads of Thorne and Moorends and throughout the town centre. Two large Christmas trees are also illuminated, and the Council is seeking innovative design ideas for the trees. The trees, one situated in Thorne and one in Moorends can be between 12ft and 20ft in height. 

For the purpose of this tender, it is required that a proposed lighting scheme be submitted, including locations of the lighting and imagery designs of the proposed motifs. Numbers of lights should be of a similar amount in both Thorne and Moorends. 

The tender must include to store safely and fully insure the leased lighting and all associated equipment from removal to installation following the festive season.  

The Council does not bind itself to accept the lowest bid or any quotation. The Council reserves the right to withdraw any part of the quotation document prior to award of contract and reserves the right to discontinue the quotation process at any time. 

To bid for this tender, please submit the following:
•	A suggested festive lighting design plan.
•	A technical specification 
•	A separate document confirming the total price for a five-year period. 
•	Clear guidance and agreement for call outs and emergency call out procedures. 
•	Evidence of public liability insurance (up to £10,000,000). 
•	Evidence of employer's insurance if relevant (up to £10,000,000). 
•	Information on Key Personnel to be involved if you are awarded the contract.
•	Details of similar projects/services undertaken in the past 12 months including references to clients or links to relevant web pages.

The deadline for submission of your Tender: by 12pm on 14th February 2025.

Please send Tenders to the address stated below in a sealed envelope marked clearly with 'Christmas Lights Tender' in the top right-hand side of the envelope:

If you have any difficulty completing the application, please call us on 01405 818015