AV Support for Annual Conference

Description

Provision of AV support services and registration/event platforms for annual conference including:  	
•	Conference registration software, including the ability to take payments. 
•	Online event platform
•	Support for delegates reporting difficulties with the platforms 
•	Pre-production project management, including production build, rehearsals for hybrid sessions, and a production manager during and at the event.
•	Video and live streaming for hybrid sessions, meeting accessibility best practice, for example with live captioning and transcript
•	Large frame and banner: a branded backdrop and digital lectern for the main stage.
•	Background music for session starts, breaks, and potential awards.
•	Design phase (two rounds of revisions), including intro/outro slides, holding cards, and lower third graphics with speaker names for all presentations. Images for the digital lectern.
•	Timers for speakers and organisers, accessible via a laptop and comfort monitors.
•	Professional photography services for two days.
•	Power supply for 16 exhibitors.
•	Recording of all sessions and providing session recordings in mp4 format with proofed subtitle/caption files provided separately in .vtt or similar format
•	10-16 TV screens for exhibitors, with setup and power provided.