Forest Side play area rebuild

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Buyers

Value

£110,000

Classifications

  • Playground equipment
  • Site preparation work

Tags

  • tender

Submission Deadline

1 month from now

Published

1 month ago

Description

Kennington Parish Council is proposing to replace its playground equipment with the installation of new equipment including appropriate surfacing for younger children.
The play area is intended to be used by children with ages ranging from toddler to mid-teens.
Experienced play area installers are invited to tender for the contract.
It is anticipated that construction work will be carried out in Summer 2025 with the playground ready for use September 30th 2025 at the latest. An earlier construction programme can be agreed with the Parish Council if preferred by the contractor and subject to successful grant funding.
Please refer to the 'site information' section of this tender for the background information to the site.
A map of the location is attached on page 14.
The children's play area is located in a fenced off section within the playing field area.
All prices are to be net, excluding VAT.
Companies must be registered with the API (Association of Play Industries) to tender for this contract. Please supply copies of current certificate for accreditations for the above membership plus details of any other relevant accreditations.
A timescale for commencing this project will be agreed between Kennington Parish Council and the chosen Contractor.
Tenderers are required to submit a fixed price lump sum tender on the Form of Tender provided with this document.
Tenders should be returned in a sealed envelope bearing no company
identification and marked TENDER FOR FOREST SIDE PLAY AREA to:
The Parish Clerk,
Kennington Parish Council,
20 Kennington Road,
Kennington,
Oxford,
OX1 5NZ
by 13:00 hours on 30th May 2025
Alternatively, tenders can be submitted by email to [email protected] with the subject line TENDER FOR FOREST SIDE PLAY AREA by the same date.

Documents

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Supply and installation of new play equipment in Oxford Road Rec.

Littlemore Parish Council invites suitably qualified suppliers to tender for the supply and installation of new play equipment to complement existing facilities at Oxford Road Recreation Ground. The park currently features a range of play equipment with several years of serviceable life remaining. The objective of this tender is to enhance the play environment by adding new equipment that integrates seamlessly with the existing infrastructure. Maintenance requirements outlined in this ITT apply only to the new equipment supplied through this tender. The objectives of this project are: 1. To provide new, safe, and inclusive play equipment that complements the existing installations and caters to diverse age groups and abilities. 2. To ensure the installation is completed to the highest standards of safety and compatibility with existing equipment. This tender is for a project designed to complement any existing serviceable equipment with new play equipment as suggested in Appendix A, together with appropriate surfaces. The new design should extend the play appeal and suit nearly walkers/toddlers and children up to the age of 12 years. Bidders should offer proposals to match, extend or replace the safety surfaces under items of existing equipment that will remain. The play area should be zoned to allow younger children to play away from, albeit nearby, older children. Specific play equipment should also cater for children with both special educational needs (eg sensory play for those with autistic spectrum disorders) and those with physical disabilities. New equipment should be hard wearing/replaceable with respect to vandalism and consider that the park is surrounded on three sides by residential housing. Any proposed items of new equipment should have a comprehensive maintenance plan. A list of specific improvement suggestions, including feedback from our local consultation is included in Appendix A. The successful tenderer will be responsible for: 1. Design and Supply: 2. Installation 3. Planning and/or Execution of Maintenance: The successful tenderer must: • Provide a maintenance schedule (exclusively for the new equipment supplied through this tender). • Set out how a rapid response service for repairs to any newly installed equipment can be implemented, including evidencing availability of relevant spare parts, equipment and suitably skilled and qualified local contractors. Submission Process Tenders must be submitted electronically to [email protected] or in hard copy to Littlemore Parish Council, c/o 4 Mandelbrote Drive, Littlemore, Oxford, OX4 4XG by [28/05/25]. Late submissions will not be considered. For questions or clarifications, contact the Parish Clerk at [email protected] or by phone on 07377 682216‬, alternatively contact [email protected] Additional information: Eligibility Criteria Interested bidders must demonstrate: • A proven track record in delivering similar projects, with references supplied. • Compliance with applicable health, safety, and environmental regulations. • Financial stability and capacity to undertake the project. • Access to skilled personnel and resources. Submission Requirements Bidders must submit the following documentation: 1. Company Profile: Including experience, qualifications, and key personnel. 2. Proposed Design: A detailed design proposal, including visuals, technical specifications, and materials. The proposal must show how the new equipment complements the existing items. 3. Pricing: A comprehensive breakdown of costs for supply, installation, and maintenance of the new equipment over the agreed term. 4. References: Contact details for at least three clients for whom similar projects were completed. 5. Timeline: A proposed project timeline from commencement to completion. 6. Insurance: Proof of relevant insurance coverage, including public liability and workers' compensation. Evaluation Criteria Submissions will be evaluated based on the following weighted criteria: • Quality and Suitability of Design (30%) • Cost-Effectiveness (25%) • Experience and Track Record (20%) • Sustainability Considerations (15%) • Maintenance Plan for New Equipment (10%) Presentations We reserve the right to invite shortlisted bidders to make a formal presentation to the Council prior to making our decision.

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