INVITATION TO TENDER FOR THE PROVISION OF CLOSED CHURCHYARD MAINTENANCE SERVICES

Description

Basingstoke and Deane Borough Council require grounds maintenance operations to be carried out at eight closed churchyards within the borough. \\r\r
The contract is for general grounds maintenance which includes grass cutting, pruning of trees and shrubs, collection and disposal of litter amongst other grounds maintenance duties as outlined in the attached specification.\\r\r
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The contract will be for a period of 24 months with an option to extend for a further two periods of 12 months.\\r\r


Additional information: 
Basingstoke and Deane Borough Council require grounds maintenance operations to be carried out at eight closed churchyards within the borough. 
The contract is for general grounds maintenance which includes grass cutting, pruning of trees and shrubs, collection and disposal of litter amongst other grounds maintenance duties as outlined in the tender specification.
The contract will be for a period of 24 months with an option to extend for a further two periods of 12 months.

The Council has proposed the following timetable for this Tender process: 

Dispatch of ITT:     Friday 10th December 2021
Questions & Answers:    Frid 10th Dec 2021  -  Mon 17th Jan 2022
Return of Tender:     12.00.00 Thursday 20th January 2022
Evaluation of Tender:  Thursday 3rd February 2022   
Notification of Contract Award to Tenderers:   Tuesday 8th February 2022
Contract commencement meeting:   w/c 23rd February 2022

The Council reserves the right to change the above timetable and Tenderers will be notified accordingly where there is a change in the timetable.

The Council is utilising an electronic tendering tool to manage this procurement and communicate with Tenderers.  Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the following link:
http://sebp.due-north.com

If you need any further assistance or have any queries about using the ProContract system please contact the PROACTIS support team; contact details are as follows:

Email [email protected] OR log a support call directly using the following link: http://proactis.kayako.com/procontractv3/Core/Default/Index quoting project DN587182
Please note expressions of interest must be registered before 11.00a.m on Thursday 20th January 2022. Completed tenders and supporting information should be returned no later than 12:00:00 on Thursday 20th January 2022.