Tender For the Provisioning of Public Health Funerals

Complete

Value

£0

Classifications

  • Funeral and related services

Tags

  • tender

Submission Deadline

6 months ago

Published

7 months ago

Description

Southend-on-Sea City Council (the Council) has a duty to arrange for disposal of persons who die within its boundaries, where it appears to the Council that no suitable funeral arrangements can be made.  The duty extends to persons that die in hospital, at home, or in another place within the city of Southend. 

The Council are seeking electronic tender responses, as part of a competitive procurement process, to appoint a Contractor to support in the provisioning and carrying out of the Council's requirements, regarding these types of Public Health Funerals.
The suitably qualified Contractor shall be affiliated to a professional body relevant to the industry they work within and have, and maintain, the appropriate accreditation to demonstrate that their delivery of the Public Health Funerals is being carried out to the industry standards.

Other requirements and detail relating to the proposed Contract such as reporting, legislative compliance, record keeping, data protection, Social Value and contract management are covered as part of the Tender Documents.

The Tender Documents can be accessed via:

https://procurement.southend.gov.uk/southend/portal.nsf/index.htm

The deadline for receipt of clarification requests relating to the Tender Documents is: 14:00 Wednesday 26th February 2025

The deadline for submission of Tender Responses is: 14:00 Thursday 13th March 2025

The Minimum Level Requirements of the procurement process are covered in detail in the Tender Documents provided. This includes, but is not limited to the required documentation to be submitted, Financial Standing, Insurance and all mandatory requirements.
In regard to the evaluation the elements which are "scored" or "pass / fail" are fully explained within the documentation provided as part of the procurement process.

Documents

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  • Contract Agreement

    The official contract terms, conditions, and scopes of work.

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  • Award Notice

    Details on the tender award and selected suppliers.

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HM Senior Coroner for Newcastle and Acting Senior Coroner for North Tyneside has an obligation to investigate sudden deaths. Based on the figures for the past twelve months approximately 500 cases for Newcastle City Council and 500 cases for North Tyneside Council were required to be removed and transported to a mortuary for further investigation. Such removals are carried out in an unmarked vehicle. In some cases, this involved the deceased to be returned from the mortuary to a designated address. The return of the deceased to a designated address will be the responsibility of the family or representative of the deceased. The service provider is at liberty to negotiate with such parties as to whether a charge is made for this service dependant on the appointed service provider. However, this contract is not an opportunity to gain provision of funeral services. The Service provider will not, under any circumstances, actively canvas relatives or friends of the deceased with a view to carrying out the funeral arrangements. The successful suppliers will manage the contract on a rotational basis. The nature of the Framework Agreement is such that Contractors on the Framework List will be contacted in order, and where a Contractor is unable to deliver the Service when requested, the Authority will make the request of the next Contractor on the Framework List. The service Framework is split into two Lots. Lot 1 will cover the Newcastle City Council area (Appendix A1) and Lot 2 will cover North Tyneside area (Appendix A2). Providers can tender for one or both areas. The approximate annual value is £480,000 per year for 4 years (£1,920,000). With a 2 x 12-month extension (subject to funding and need). There is no guarantee of the number of requests received each year during the contract period over the 2 lots.

Katy Reed

Published 2 months ago

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