ESCC - TOHP - Soft Facilities Management Services

Award

Value

£40,750,000

Classifications

  • Grounds maintenance services
  • Tree pruning
  • Building-cleaning services
  • Window-cleaning services
  • Refuse and waste related services
  • Facility related sanitation services
  • Security services
  • Snow-clearing services

Tags

  • award
  • contract

Published

6 months ago

Description

The aim of the procurement is to ensure an effective approach is taken which will meet the
current and future needs of the organisation and the educational establishments who buy in
to the contracts. Property Services manages a number of assets and customers on behalf of
the Council, providing access to a range of services some of which are from supply chain
partners, these services form part of this service offer.
The assets and customers can be broadly defined as:
1) Corporate Buildings
2) Maintained Schools and Nurseries
3) Academies and Free Schools
4) Libraries
5) Adults and Children's Social Care facilities
The services to be included in the procurement are;
1) Grounds Maintenance & Arboriculture Services
2) Building, Washrooms and Window Cleaning Services
3) Waste and Confidential Waste Services
4) Pest Control Services
5) Security - Manned and Patrol Services
6) Gritting and Snow Clearing Services
These services are critical to the operation of all our corporate and non-corporate sites.
Having a reliable supplier or suppliers in place for these types of services means we can
provide a safer, cleaner and a more welcoming environment for both staff and the public.
This can lead to more productivity and reduce any staff or public risk. These services are
carried out in civic offices, historic, operational and commercial buildings, social care
premises, libraries, and schools (including academies and free schools).
Please see the tender documentation for further information on how you can bid for these
services.

Documents

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  • Contract Agreement

    The official contract terms, conditions, and scopes of work.

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  • Award Notice

    Details on the tender award and selected suppliers.

    Download

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Property Repairs and Maintenance

In Spring 2024, Moat Homes Ltd published a Prior Information Notice which invited interested suppliers to a preliminary market engagement event aimed at gaining insights around the current state of the repairs and maintenance market, as well as gathering information to inform the future delivery of the service. We are now seeking a Service Provider to deliver responsive repairs, works, including reactive day-to-day repairs to all of Moat's owned, leased and managed residential buildings and associated estate areas, including to the fabric and structure of blocks, communal areas and associated services. The Service Provider will also be required to undertake all necessary works to Moat's empty homes to ensure these are available to re-let to customers, and to provide an out of hours services (including triage communication services and arranging temporary moves). Further details of the required works and services are set out in the Descriptive Document and the associated tender documents published with this Tender Notice. In addition to the initial works and services noted above, subject to satisfactory performance against Key Performance Indicators, Moat may (at its sole discretion) require the appointed Service Provider to deliver additional works and services, including, but not limited to, planned works, cyclical redecoration, building safety repairs and maintenance, and other works/services such as gates and barriers, cesspit emptying and access control problems. Further details of these potential works and services are included in the Descriptive Document. The aim of this procurement process is to appoint a single provider to deliver the services detailed in the procurement documents. The form of contract will be the TAC-1 Term Alliancing Contract (with bespoke amendments) (the "Contract"). This is an order-based contract which is designed to promote effective partnership and joint working in line with Moat's wider objectives. The Contract will be for an initial term of ten (10) years with the option to extend the term for additional periods of up to five (5) years at Moat's sole discretion, giving a maximum possible term of fifteen (15) years. Additionally, the successful Service Provider will be required to enter into a Strategic Alliance Agreement based upon the FAC-1 form of contract. This contract is designed to enable key service providers / contractors which Moat works with to share relevant information and knowledge and undertake specified alliancing activities for the overall benefit of their respective workstreams and Moat's obligations as a registered provider. Further details are set out in the Descriptive Document.

Katy Reed

Published 3 days ago

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