GMCA 1203 Employers Agent Blackley Fire Station

Award

Value

£45,650

Classifications

  • Architectural, construction, engineering and inspection services

Tags

  • award

Submission Deadline

1 year ago

Published

11 months ago

Description

Scope of Works for Project Manager/Employer's Agent
• The role requires the Project Manager to act as the Employer's Agent and carry out any
contract administration duties as highlighted in the standard JCT contract terms, following
the governance route for any approvals or instructions as highlighted in the GMCA Estates
Governance Process Policy.
• Conduct a review of all documents and carry out a gap analysis to identify where critical
information is missing.
Financial Management:
• Attend, alongside the appointed Project Quantity Surveyor, budget update meetings
(frequency to be advised), chaired by the Deputy SRO, led by the Commercial Governance
Officer and attended, where appropriate, by a GMCA finance officer to report on budget
activity.
• To inform the above budget update meetings, support the appointed Project Quantity
Surveyor to develop monthly financial statements and cash flow forecasts and report
them via the mechanism detailed above.
• These meetings will be held monthly/bimonthly (TBC), at significant project milestones,
or if major changes materialise and require consideration, scrutiny, and any associated
change control process.
• Prepare, on behalf of the Deputy SRO, necessary paperwork to support any budget
change request.
Programme:
• Support the Head of Estates in the development and ongoing monitoring of a project
and programme plan (Construction Design Process and Building Works elements only).
• Attend meetings chaired by the Head of Estates, led by the Programme Governance
Officer, and attended by the Deputy SRO to report on project/programme activity.
• Highlight any potential delays or instances of non-compliance with the agreed
programme.
• Support the Head of Estates with the scheduling of various meetings, including Design
Team Meetings, Gateway Reviews, Gateway Sign-offs, and Change Control processes.
• Continually monitor key milestones and work with the Head of Estates to ensure their
timely delivery while reporting any deviations from the path.
• Prepare reports as requested by the Head of Estates in respect of programming options.
• Where necessary, develop change request documentation when any project is required
to deviate from the path and provide this to the Head of Estates for decision.
Risk Management:
• Manage, via SharePoint, a project/programme risk register and present periodically it to
the Client Team (frequency to be advised)
• Notify, as soon as practicable, any escalations in risk to Head of Estates and Deputy SRO
• Attend risk update meetings (frequency to be advised), chaired by the Deputy
SRO, led by the Commercial Governance Officer and attended by Head of Estates to
report on risk activity.
• Prepare a change request where it is agreed that any risk mitigation amends either the
overall completion date or the overall budget.
• Prepare reports as requested by the Client Team in respect of risk mitigation strategies.
• Manage a construction phase action log and periodically present it to the C

Documents

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  • Contract Agreement

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  • Award Notice

    Details on the tender award and selected suppliers.

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Open

Northwest Contractor Framework

Wirral Borough Council (the "Council") as the Contracting Authority in partnership with Procure Partnerships intends to let a Closed North West Contractor Framework (the "Framework"). The Framework will have a maximum duration of four years and may be used to award contracts for the Council's pipeline of works and will be accessible by North West Public Sector Bodies / Contracting Authorities. The Framework consists of Thirteen Lots broadly categorised as Construction Lots (Lots 1-6) / Infrastructure Lots (Lots 7-12) / Demolition Lot (Lot 13). The Council aims to appoint Ten Contractors to each Framework Lot, except for Lot 13 Demolition which will have one single contractor. Lots 1 - 12 will be accessible by Public Sector Bodies / Contracting Authorities in the North West Region UKD). Lot 13 will be accessible by Public Sector Bodies / Contracting Authorities in the Merseyside Region UKD7 only. Where there are ten suitable applicants, the highest scoring ten Contractors for each Lot will be awarded a place on that Framework Lot, and will be ranked from one to ten: the highest scoring Contractor becoming the Rank 1 Contractor, the second highest becoming the Rank 2 Contractor etc. Should a Contractor decline to accept their offered place on the Framework, then a place may be offered to the next highest scoring Contractor (i.e., who may have come eleventh). The Council will also offer one reserve place to Lot 13 Demolition. The Reserve Contractor will be the Tenderer which ranked second. The Reserve Contractor may be brought on to the Framework at any stage during its term where the Council permanently excludes or terminates the Framework Agreement with a Contractor (having won a place on the Framework) for poor performance or otherwise (e.g., insolvency) as provided for in the Framework Agreement. The Reserve Contractor may be brought onto the Framework if the Rank 1 Contractor declines an opportunity from an End User for any reason. As such, the Reserve Contractor will to be required to sign a variation of the Framework Agreement at the point in time that they are invited onto the Framework. The intended number of ten Contractors per Lot may be varied: The maximum number of Contractors awarded a place on each Lot may increase only where two or more suppliers have tied scores, and are jointly placed in the last position (tenth) in respect of each Lot. In such a case, the Contractors who are tied with the same score in the last position for each Lot shall be deemed to be one Contractor for the purpose of calculating the maximum number of Contractors for each Lot. The Council will award a Framework Agreement to additional Contractors where their final score is within 0.01 - 1.00% of the awarded last place position only. For the avoidance of doubt, last position for each lot is tenth position. Only one contractor will be awarded a place on Lot 13 Demolition. One reserve place will be allocated to Lot 13. Where two or more Contractors have tied scores and are in any position except for the last (tenth) position for each Lot, the number of Contractors will fill the positions immediately following the position that they have tied for. For example, where two Contractors are tied in the sixth position, they will occupy the sixth and seventh positions. For example; where three Contractors are tied in the sixth position, they will occupy that sixth position as well as the seventh and eighth position respectively for the purpose of calculating the maximum number of Contractors in respect of the Lot in question. If less than ten Contractors meet the selection criteria to get on each Framework Lot, the Council reserves the right to proceed to establish the Framework with less than ten Contractors on each Lot or to cancel the procurement of that Lot. Further where a Contractor's total score (based on the technical and commercial award criteria) for a Lot ranks them within the top ten Contractors but is under 50%, then on the basis that the Council does not wish to compromise on the calibre of appointed Contractors, the Council reserves the right not to offer them a place on the Framework, and to proceed to award that Lot to less than ten Contractors.

Katy Reed

Published 3 days ago

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