2324-02-SRD-LJ Legal Services

Award

Value

£2,000,000

Classifications

  • Legal services

Tags

  • award

Submission Deadline

1 year ago

Published

9 months ago

Description

Sheffield Hallam University wishes to establish a number of contracts with appropriately experienced commercial legal advisors to provide high quality support to the University and its in-house legal team in all aspects of their work. The University's requirements are divided in to five Lots.  Each Lot represents a contract with one advisor appointed per Lot..
The scope of the legal services required for each Lot is set out in the Legal Services Specification included within the procurement documents which are available from the link in the more information section of this notice but which in summary is to cover legal services in the following areas:
Lot 1 - Corporate, Commercial and Regulatory (non-contentious).
Lot 2 - Disputes and litigation; and Student matters (non-contentious and contentious).
Lot 3 -  HR and Employment law (Non-contentious and contentious).
Lot 4 - Real Estate, Property and Construction (Non-contentious and contentious).
Lot 5 - Full Service - This covers all the services / legal specialisms in Lots 1 to 4 combined.  It is designed for projects which require advice across a number of legal specialisms.  However, the University reserves the right to use the Full Service contract for any requirement for legal services which falls within the scope of Lot 5.
For any of the Lots, the University may require advice on the applicable law in other jurisdictions.  If legal advisors are unable to provide this advice themselves, they should have a network of international legal firm contacts who they have worked with and who they can recommend to the University as potential sources of advice in such other jurisdictions.
Legal advisors must have a deep understanding of the higher education sector and the technical, legal and regulatory environment which the University operates within.  Legal services provided must take account of and reflect that understanding and context.
Legal advisors may apply and bid for one or more of the Lots but may only win a maximum of two (2) Lots.
Where a legal advisor wins two Lots, any resulting contract to be awarded for those Lots may be in the form of a single contract with the advisor which covers both Lots.
This procurement falls within the scope of the Light Touch Regime of the Public Contracts Regulations 2015.
Each contract shall be for an initial period of three (3) years with an option to extend, at the University's discretion, by up to two (2) further periods of up to one (1) year each, giving a maximum contract term of five (5) years.
For any year, spend under each Lot could be between £0-£400,000 GBP but overall the estimated value across all Lots combined over the maximum five (5) year term is estimated as £2,000,000 GBP. This is an estimate only as the University's overall spend will vary from year to year, as will the amount of annual spend under each Lot.
Documents available at  https://in-tendhost.co.uk/sheffieldhallamuniversity and look for reference 2324-02-SRD-LJ

Additional information: In order to access the information documents please register on Sheffield Hallam University's In-Tend site https://in-tendhost.co.uk/sheffieldhallamuniversity and look for reference 2324-02-SRD-LJ

Documents

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  • Contract Agreement

    The official contract terms, conditions, and scopes of work.

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  • Award Notice

    Details on the tender award and selected suppliers.

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Legal Services

Weston College Group is a college of further and higher education providing education and vocational training to nearly 30,000 learners across the country. The college puts the learner first and is entrepreneurial in its approach and innovative in its thinking. The college is ambitious and aspirational and is responsive to the needs of students, staff, businesses, and the community. The contract will commence on 01/09/2025 for a term of 3 years + 1 year. The successful contractor will be required to provide legal services that meet the requirements of the specification from the contract commencement, across the following Lots: • Lot 1 - HR Matters • Lot 2 - General / Education • Lot 3 - Contract Management • Lot 4 - Property and Land We invite bidders to submit comprehensive proposals that outline their services under based on a rate card pricing model basis that provides transparent, itemised hourly or daily rates, allowing the college to effectively plan and manage legal expenditure while ensuring flexibility in service provision. The Contractor may, from time to time, be requested to carry out additional works or services that fall outside the scope of this Specification. Any such ad-hoc services must be pre-approved, with associated costs agreed in advance. The Contractor will be required to obtain a valid purchase order (PO) prior to commencing the work, as invoices submitted without an authorised PO will not be processed for payment. The tender seeks to appoint a Contractor whose expertise, initiative, and innovative approach will be integral to the delivery of high-quality legal services across the four Lots. The appointed provider will be expected to demonstrate a strong track record in legal service delivery within the education sector, offering proactive and solution-focused support that upholds the highest standards of professional advice and responsiveness. The successful Contractor should also bring forward proposals that reflect a commitment to innovation, continuous improvement, and the adoption of environmentally responsible practices. In line with Weston College's sustainability objectives, bidders are encouraged to outline how their service delivery model and organisational operations will contribute to reducing carbon emissions and supporting the College's environmental policies throughout the contract term. Tender submissions are invited for one, multiple, or all of the four legal service Lots. Bidders may submit proposals for individual Lots or a combination thereof; however, each Lot will be evaluated independently. The successful Contractor(s) must hold all relevant professional qualifications, regulatory approvals, and statutory certifications required to provide legal services within the UK education sector at the time of tender submission, ensuring they are fully authorised and compliant to operate on behalf of the Weston College Group. Weston College is committed to securing a legal services partner that can demonstrate not only professional excellence but also a clear commitment to delivering added value, social value, and meaningful opportunities for learners. As part of this tender, the College encourages bidders to outline how they will contribute to the wider college community such as offering pro bono support, contributing to staff or student development through workshops or guest lectures, creating work experience or mentoring opportunities, supporting community initiatives, and aligning with the College's social impact and inclusion goals. Proposals that clearly reflect how the supplier's work will go beyond the core contract to positively impact learners, staff, and the local community will be viewed favourably. Full details in relation to Weston College may be obtained by visiting: https://www.weston.ac.uk/

Katy Reed

Published 1 day ago

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