Grounds Maintenance Contract

Award

Buyers

Value

£65,000

Suppliers

Classifications

  • Landscaping work for parks

Tags

  • award

Submission Deadline

2 years ago

Published

2 years ago

Description

Tenders are invited in respect of five contracts, with a duration of three to five years, and one contract with a duration of one to three years, detailed below on an individual or any combination basis effective from 1st April 2023.

Tender Closing Time and Date:		1pm, 30th November 2022
Submission of Tender to:		Colne Town Council
					Colne Town Hall
					Albert Road
					Colne
					Lancashire
					BB8 0AQ
Tender Principal Contact CTC: 		Gina Langley Town Clerk and Responsible Financial Officer.
Contact information: 			email [email protected]
					Tel 01282 332036

Site visit contact 			Eugene Dennison - Allotments and Administration Officer 
					Email. [email protected]
					Tel 01282 332037

The contracts for Tender:
GM1	Monitoring, Cleaning, Painting, Repair and Maintenance of Benches (176 Benches).
GM2	Inspection, cleaning, repair and maintenance of Bus Shelters in Colne (21 Shelters).
GM3	Inspection of Playgrounds and Multi-Use Games Areas (MUGAs) Equipment and Cleaning and Maintenance of Playgrounds and MUGAs and Miscellaneous Grassed Areas in Colne (7 Playgrounds, 3 Multi Use Games Areas, 1 Kick about area and approximately 143 items of equipment/benches).
GM4	Alkincoates Park Maintenance of Grassed Areas, Hedge Rows, Internal Paths and Carriageways, litter and Waste Removal (including Dog Bins) and General Park Maintenance.
GM5	Alkincoates Park Gardening Services - Excluding Grass and Hedge Maintenance
GM6	Alkincoates Park Walled Garden Gardening Services - Excluding Hedge Maintenance.

IT IS PROPOSED THAT THE SUCCESSFUL TENDERER WILL BE ADVISED BY 12th December 2022
SCHEDULED START DATE for all Contracts is 1st April 2023.

You are invited to submit tenders for each item above on an individual or any combination of the six.  

Please note that, within each document, there is a compliance section that must be met in order for the tender evaluation to proceed.

Additional information: Please note that, within each document, there is a compliance section that must be met in order for the tender evaluation to proceed.

The closing time and date for receipt of these tenders are fixed and are non-negotiable. It is your responsibility to ensure that any tenders submitted are received by us in time.

In considering these tenders, contained within the document is our proposed marking matrix, noting that with all of these areas, should a clear winner of the tender(s) not emerge, we will be applying some additional internal weighting, and this is entirely at the discretion of Colne Town Council (CTC) whether applied or not.

We aim to inform the successful tenderer by 12th December , with a view to an implementation meeting in week commencing Monday, 23rd January 2023 and Tenderers must be available at this time in order that we can agree practicalities of operation and final contract terms.  Applicants should note that CTC standard terms and conditions as per Appendix TC1, will apply subject to any agreed amendments between the parties.

You are also asked to note that this/these contract(s) will attract financial penalties if performance does not meet specified outputs, potentially escalating to termination of the contract(s).

CTC will, at its discretion, provide an overview of where applicants may not have been successful but in broad terms only.

All costs involved in your tender preparation are for your own account and in deciding to submit any Tenders for our consideration, you hereby accept that CTC cannot be held liable for any costs so incurred by you in connection with the preparation of this tender.  

CTC may accompany a tenderer on a second site visit(s) if this is required. However, the information is contained within the appendices that should enable this Tender submission to be carried out.

Should any clarification be required, you are more than welcome to contact me after Monday 31st October either by email, phone or in person (by appointment); I will do my best to clarify any issues you are not clear on. If in doing so, this reveals a significant issue not covered in the original tender documentation, I would then seek to advise all tenderers of such an issue, to ensure fairness of the process.

As part of this process you should accompany your tender submission with two written references from your existing customers as to your professional competence, reliability and suitability to carry out these proposed works. 

Failure to provide references will automatically disqualify you from the tender process. 
Finally, in closing, thank you in advance for taking the time to consider this tender, and I look forward to receiving it.  

Please email me to confirm you have received the tender and intend to submit a response.

Yours faithfully
Gina Langley
Town Clerk and Responsible Financial Officer
Colne Town Council

Documents

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  • Contract Agreement

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  • Award Notice

    Details on the tender award and selected suppliers.

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IMPROVEMENT WORKS IN THE YOUNGER CHILDREN'S PLAY AREA AT WHITAKER PARK

1.1 Rossendale Borough Council have secured funding to improve the younger children's play area at Whitaker Park, Rawtenstall. 1.2 Rossendale Borough Council have secured £90,000 for the project and this is exclusive of VAT. Bids exceeding this amount will be disqualified. 1.3 Improvements in the park are currently being guided by a park masterplan. The masterplan has been formed through extensive community consultation and partnership working and therefore reflects the wants and needs of the local community and park users. The younger children's play area is part of the first phase of improvements. 1.4 The site for the improvement works is the current children's play area, which is located towards the North of Whitaker Park, Haslingden Road, Rawtenstall, BB4 6RE. There is a small car park off Haslingden Old Road, BB4 8RS, which has easier access to the play area. The space is approximately 900m² in area, as highlighted on the map below Some clearance of vegetation may be required before the works take place and should be accounted for in the contractor's pricing. Coordinates for the site are: 53.702529, -2.297426 1.5 The play area layout and a brief description of improvements are shown below. A minimum of three new items of play equipment are required for the space, in addition to the space net and accessible roundabout. The supplier is free to choose three or more play items within the constraints of the budget and the criteria in section 1.6. Photos of the play area are provided in the supporting document ITT6: Schedule 6. 1) Gates and fencing near gates realigned/repaired/repainted as necessary. 2) Removal/disposal of existing bin - 2 x new bins installed, one at each entrance, on concrete pads outside of the play area. Bins to be provided by RBC. 3) New sign - the contractor will be required to design, supply and install signage for the junior play area. This should include welcome users and note any H & S information relevant to the area. The Council will provide the logo and any other graphics to be included within the design. 4) Removal/disposal of existing space net - Install a new space net of similar volume/area. 5) Clean, prime and repaint the basket swing frame using a paint suitable for use in play areas. Please state the exact primer and paint to be used on all repainted equipment in the BoQ. Colour to be confirmed on award of contract. 6) Clean, prime and repaint the axial see-saw. 7) Topsoil and turf above the play tunnel and also level entrances to the tunnel as required. 8) Remove/dispose of space chair - install at least 1 new item of play equipment in this location 9) Replace surfacing with bonded rubber mulch in green to match the Junior play area 10) Remove equipment digger and unit (RBC to retain) - infill sand pit to bring up levels and install at least 1 new item of play equipment. This should provide either an interactive or challenging play option 11) Install 2 x picnic benches in green with wheelchair access on concrete bases 12) Remove timber sleeper fascia - build a new retaining wall with barriers where necessary in a robust and durable material. 13) Clean, prime and repaint the multi-play unit 14) Remove/dispose of pedal roundabout - Install new accessible roundabout in this location 15) Clean, prime and repaint the swing set 16) Clean, prime and repaint the swing set 17) Clean, prime and repaint benches 18) Collect and install the double dolphin springy. RBC have previously purchased the springy unit, which is in storage at Henrietta St depot in Bacup. 1.6 The play area should; • Cater for all abilities within the age range 2 - 10. • Cater for the wants and needs of girls. • Be constructed using durable materials. • Consider the potential for anti-social behaviour, including arson. • Maximise the available space and be mindful of the adjacent existing uses (8+ play area, football pitch and MUGA) and proposed features in the park masterplan (attached). • The final completed project will be subject to a thorough ROSPA playground inspection organised by the successful contractor. 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This should encompass a layout plan and any relevant construction drawings. 1.9 The information provided should include a layout plan for a proposed compound/storage and working area, including details on how this will minimise disturbance and ensure the safety of park users and workers. 1.10 All new equipment and all materials connected to the successful delivery of the play area (excepting the dolphin unit until the contractor first handles it) will remain the responsibility of the successful contractor until handover. 1.11 The information provided should include a realistic project timeframe. This will include proposed dates for a pre-start meeting, site set up, start of work, any on-site milestones and completion/handover. The tender will be favourably judged if practical completion is expected to occur before Friday, 13th March 2026. 1.12 The information provided should include a project management structure, main point of contact and the position, skills, knowledge and experience of the operatives involved in delivering the contract. This may also include the tools, machines and equipment that will be used to undertake the works. 1.13 The Tender should include risk assessments and methodology statements about the site and the specific tasks required for the project. 1.14 The Tender should include details of the social, economic and environmental value that will be realised delivering this project. The Tender will be judged favourably if the value is gained in Rawtenstall and the wider Rossendale Valley.

Katy Reed

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Published 3 weeks ago
Open

IMPROVEMENT WORKS IN THE YOUNGER CHILDREN'S PLAY AREA AT WHITAKER PARK

1.1 Rossendale Borough Council have secured funding to improve the younger children's play area at Whitaker Park, Rawtenstall. 1.2 Rossendale Borough Council have secured £90,000 for the project and this is exclusive of VAT. Bids exceeding this amount will be disqualified. 1.3 Improvements in the park are currently being guided by a park masterplan. The masterplan has been formed through extensive community consultation and partnership working and therefore reflects the wants and needs of the local community and park users. The younger children's play area is part of the first phase of improvements. 1.4 The site for the improvement works is the current children's play area, which is located towards the North of Whitaker Park, Haslingden Road, Rawtenstall, BB4 6RE. There is a small car park off Haslingden Old Road, BB4 8RS, which has easier access to the play area. The space is approximately 900m² in area, as highlighted on the map below Some clearance of vegetation may be required before the works take place and should be accounted for in the contractor's pricing. Coordinates for the site are: 53.702529, -2.297426 1.5 The play area layout and a brief description of improvements are shown below. A minimum of three new items of play equipment are required for the space, in addition to the space net and accessible roundabout. The supplier is free to choose three or more play items within the constraints of the budget and the criteria in section 1.6. Photos of the play area are provided in the supporting document ITT6: Schedule 6. 1) Gates and fencing near gates realigned/repaired/repainted as necessary. 2) Removal/disposal of existing bin - 2 x new bins installed, one at each entrance, on concrete pads outside of the play area. Bins to be provided by RBC. 3) New sign - the contractor will be required to design, supply and install signage for the junior play area. This should include welcome users and note any H & S information relevant to the area. The Council will provide the logo and any other graphics to be included within the design. 4) Removal/disposal of existing space net - Install a new space net of similar volume/area. 5) Clean, prime and repaint the basket swing frame using a paint suitable for use in play areas. Please state the exact primer and paint to be used on all repainted equipment in the BoQ. Colour to be confirmed on award of contract. 6) Clean, prime and repaint the axial see-saw. 7) Topsoil and turf above the play tunnel and also level entrances to the tunnel as required. 8) Remove/dispose of space chair - install at least 1 new item of play equipment in this location 9) Replace surfacing with bonded rubber mulch in green to match the Junior play area 10) Remove equipment digger and unit (RBC to retain) - infill sand pit to bring up levels and install at least 1 new item of play equipment. This should provide either an interactive or challenging play option 11) Install 2 x picnic benches in green with wheelchair access on concrete bases 12) Remove timber sleeper fascia - build a new retaining wall with barriers where necessary in a robust and durable material. 13) Clean, prime and repaint the multi-play unit 14) Remove/dispose of pedal roundabout - Install new accessible roundabout in this location 15) Clean, prime and repaint the swing set 16) Clean, prime and repaint the swing set 17) Clean, prime and repaint benches 18) Collect and install the double dolphin springy. RBC have previously purchased the springy unit, which is in storage at Henrietta St depot in Bacup. 1.6 The play area should; • Cater for all abilities within the age range 2 - 10. • Cater for the wants and needs of girls. • Be constructed using durable materials. • Consider the potential for anti-social behaviour, including arson. • Maximise the available space and be mindful of the adjacent existing uses (8+ play area, football pitch and MUGA) and proposed features in the park masterplan (attached). • The final completed project will be subject to a thorough ROSPA playground inspection organised by the successful contractor. Any high-risk issues raised, over and above those expected in such a facility, should be dealt with and rectified by the contractor. • The contractor should provide arrangements for a weekend opening event upon completion, which RBC will assist with and be present at. 1.7 The Bill of Quantities should itemise all site set-up and preliminary costs, design time, all materials required, labour for construction, earthworks and any other associated costs. It must also include the costs of making good any areas of ground disturbed by the works and an amount to cover contingencies. 1.8 The specification and warranty details of each new item of equipment or feature should be included within the tender. This should encompass a layout plan and any relevant construction drawings. 1.9 The information provided should include a layout plan for a proposed compound/storage and working area, including details on how this will minimise disturbance and ensure the safety of park users and workers. 1.10 All new equipment and all materials connected to the successful delivery of the play area (excepting the dolphin unit until the contractor first handles it) will remain the responsibility of the successful contractor until handover. 1.11 The information provided should include a realistic project timeframe. This will include proposed dates for a pre-start meeting, site set up, start of work, any on-site milestones and completion/handover. The tender will be favourably judged if practical completion is expected to occur before Friday, 13th March 2026. 1.12 The information provided should include a project management structure, main point of contact and the position, skills, knowledge and experience of the operatives involved in delivering the contract. This may also include the tools, machines and equipment that will be used to undertake the works. 1.13 The Tender should include risk assessments and methodology statements about the site and the specific tasks required for the project. 1.14 The Tender should include details of the social, economic and environmental value that will be realised delivering this project. The Tender will be judged favourably if the value is gained in Rawtenstall and the wider Rossendale Valley.

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IMPROVEMENT WORKS IN THE YOUNGER CHILDREN'S PLAY AREA AT WHITAKER PARK

1.1 Rossendale Borough Council have secured funding to improve the younger children's play area at Whitaker Park, Rawtenstall. 1.2 Rossendale Borough Council have secured £90,000 for the project and this is exclusive of VAT. Bids exceeding this amount will be disqualified. 1.3 Improvements in the park are currently being guided by a park masterplan. The masterplan has been formed through extensive community consultation and partnership working and therefore reflects the wants and needs of the local community and park users. The younger children's play area is part of the first phase of improvements. 1.4 The site for the improvement works is the current children's play area, which is located towards the North of Whitaker Park, Haslingden Road, Rawtenstall, BB4 6RE. There is a small car park off Haslingden Old Road, BB4 8RS, which has easier access to the play area. The space is approximately 900m² in area, as highlighted on the map below Some clearance of vegetation may be required before the works take place and should be accounted for in the contractor's pricing. Coordinates for the site are: 53.702529, -2.297426 1.5 The play area layout and a brief description of improvements are shown below. A minimum of three new items of play equipment are required for the space, in addition to the space net and accessible roundabout. The supplier is free to choose three or more play items within the constraints of the budget and the criteria in section 1.6. Photos of the play area are provided in the supporting document ITT6: Schedule 6. 1) Gates and fencing near gates realigned/repaired/repainted as necessary. 2) Removal/disposal of existing bin - 2 x new bins installed, one at each entrance, on concrete pads outside of the play area. Bins to be provided by RBC. 3) New sign - the contractor will be required to design, supply and install signage for the junior play area. This should include welcome users and note any H & S information relevant to the area. The Council will provide the logo and any other graphics to be included within the design. 4) Removal/disposal of existing space net - Install a new space net of similar volume/area. 5) Clean, prime and repaint the basket swing frame using a paint suitable for use in play areas. Please state the exact primer and paint to be used on all repainted equipment in the BoQ. Colour to be confirmed on award of contract. 6) Clean, prime and repaint the axial see-saw. 7) Topsoil and turf above the play tunnel and also level entrances to the tunnel as required. 8) Remove/dispose of space chair - install at least 1 new item of play equipment in this location 9) Replace surfacing with bonded rubber mulch in green to match the Junior play area 10) Remove equipment digger and unit (RBC to retain) - infill sand pit to bring up levels and install at least 1 new item of play equipment. This should provide either an interactive or challenging play option 11) Install 2 x picnic benches in green with wheelchair access on concrete bases 12) Remove timber sleeper fascia - build a new retaining wall with barriers where necessary in a robust and durable material. 13) Clean, prime and repaint the multi-play unit 14) Remove/dispose of pedal roundabout - Install new accessible roundabout in this location 15) Clean, prime and repaint the swing set 16) Clean, prime and repaint the swing set 17) Clean, prime and repaint benches 18) Collect and install the double dolphin springy. RBC have previously purchased the springy unit, which is in storage at Henrietta St depot in Bacup. 1.6 The play area should; • Cater for all abilities within the age range 2 - 10. • Cater for the wants and needs of girls. • Be constructed using durable materials. • Consider the potential for anti-social behaviour, including arson. • Maximise the available space and be mindful of the adjacent existing uses (8+ play area, football pitch and MUGA) and proposed features in the park masterplan (attached). • The final completed project will be subject to a thorough ROSPA playground inspection organised by the successful contractor. Any high-risk issues raised, over and above those expected in such a facility, should be dealt with and rectified by the contractor. • The contractor should provide arrangements for a weekend opening event upon completion, which RBC will assist with and be present at. 1.7 The Bill of Quantities should itemise all site set-up and preliminary costs, design time, all materials required, labour for construction, earthworks and any other associated costs. It must also include the costs of making good any areas of ground disturbed by the works and an amount to cover contingencies. 1.8 The specification and warranty details of each new item of equipment or feature should be included within the tender. This should encompass a layout plan and any relevant construction drawings. 1.9 The information provided should include a layout plan for a proposed compound/storage and working area, including details on how this will minimise disturbance and ensure the safety of park users and workers. 1.10 All new equipment and all materials connected to the successful delivery of the play area (excepting the dolphin unit until the contractor first handles it) will remain the responsibility of the successful contractor until handover. 1.11 The information provided should include a realistic project timeframe. This will include proposed dates for a pre-start meeting, site set up, start of work, any on-site milestones and completion/handover. The tender will be favourably judged if practical completion is expected to occur before Friday, 13th March 2026. 1.12 The information provided should include a project management structure, main point of contact and the position, skills, knowledge and experience of the operatives involved in delivering the contract. This may also include the tools, machines and equipment that will be used to undertake the works. 1.13 The Tender should include risk assessments and methodology statements about the site and the specific tasks required for the project. 1.14 The Tender should include details of the social, economic and environmental value that will be realised delivering this project. The Tender will be judged favourably if the value is gained in Rawtenstall and the wider Rossendale Valley.

Katy Reed

Katy Reed

Published 4 weeks ago

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Organisation

Colne Town Council

Regional or local authority

Gina Langley

[email protected]

01282 861888

Timeline complete

Publish
Bid
Evaluate
Award
Complete