Panel for Minor Works

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Description

Sutton Housing Partnership (SHP) wishes to set up a Panel for Minor Works (Supply Chain) to support the SHP repairs team, working in partnership to deliver excellent service to residents.The Panel will consist of contractors who have been pre-approved through this procurement process. Contractors should be aware that being successful in this procurement and being approved to be on the "panel for minor works'' will not guarantee any work. However, SHP may invite you to bid to undertake minor works.

The specification requires response times for urgent and emergency works within two or four hours

Being on the panel for Minor works is an opportunity for smaller contractors to work with the SHP repairs team, delivering mainly reactive repairs and maintenance services to its tenants and leaseholders. This would include repairs to tenants' homes as well as to communal areas.

SHP are seeking a variety of contractors to be on the "Panel for Minor works" to support its delivery, including but not exclusively, the following trades:

Plumbers ( including minor drainage works) (Lot 1)
Carpenters ( including flooring) (Lot 2)
Electricians (Lot 3)
Locksmiths (Lot 4)
Glazers (Lot 5)
Roofers (Lot 6)
Groundworkers (Lot 7)
General Multi Trades (Lot 8)
Works to minor void properties ( minor voids only, mainly decorating and some electrical works) (Lot 9 - NO LONGER USED)
Scaffolding (Lot 10)
Pest control ( Responsive works) (Lot 11)
Miscellaneous Works (Lot 12)

The above trades will be divided into 12 Lots. Where a Contractor is unable to establish which Lot their trade falls under, they should bid under 'Miscellaneous Works" (Lot 12) and SHP will allocate their bid to the appropriate lot.

Successful contractors will be appointed onto the Panel for Minor Works for a period of three years.

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Open

Framework for Repairs and Maintenance to Domestic Vacant Properties

The domestic property portfolio of the Council comprises a mixture of social housing approximately 14318 properties in number and other properties. The domestic property portfolio consists of Houses Bungalows Low Rise Blocks of Flats High Rise Blocks of Flats Sheltered Accommodation Supported Accommodation Hostels Traveller Sites Maintenance of these properties is undertaken by the Council via a mixture of in house provision and external contractors. Dwellings will vary in age and condition and bidders are advised to make due allowance for this. This tender process is in relation to repairs and maintenance to domestic vacant properties. The Council has a small in house workforce delivering repairs and maintenance to domestic vacant properties which is supported by a pool of small external contractors. This framework would be in addition to the above. The Council is seeking to appoint 2 Contractors to deliver the work across all areas of the City with Contractor 1 delivering a larger portion of the work approximately two thirds than Contractor 2 approximately one third. The total estimated annual value of the work under this framework is 5.5m and based on this value, Contractor 1 would be awarded work valued at approximately 3.7m per annum and Contractor 2 would be awarded work valued at approximately 1.8m per annum. The Voids Team will manage the allocation of works to this effect. It should be noted that the estimated values are indicative only, and may change dependant on demand and budget. The Contract period will be 2 years from 1st January 2026, with the option to extend for up to a further 2 years. In the event that the Council decides to source works through the Framework Agreement, then it will do so in accordance with the contract terms and conditions, i.e. the Framework Agreement and relevant schedules and appendices to the same that will form part of the ITT. These contract terms and conditions will provide that the Council will source its requirements in accordance with the following approach: The Council will award the order on a rotational basis for each category of void works as follows: 2 to Contractor 1, 1 to Contractor 2, then 2 to Contractor 1, 1 to Contractor 2, and so on unless in the event there are capacity or non performance issues, then the Council may skip the contractor with capacity or non-performance issues in the rotation. The Council reserves the right to deliver the works in house or to purchase from any Contractor outside of this Framework. Description of Works and Priority Categories This work will generally comprise of work in unoccupied properties and occasionally garage sites and Supported Accommodation hostels. Work is generally instigated at the request of the Employer Void Management Unit. Predominantly this will be multiple activity work. However, on occasion it may be singular activity work such as electrical gas checks or changing of locks etc. There are six main categories priorities of work Urgent Quick Turnaround Urgent QT Completion within 5 working days Minor Works Quick Turnaround QT Minor Works Completion within 7 working days. Pre works Completion within 5 working days Minor Works Completion within 13 working days Major Works Completion within 30 working days Extensive Major Works Completion within 50 working days Bidders should allow for Welfare facilities, site set up, mobilisation, hoardings and signage provision within their tendered rates.

Cardiff Council

Published 4 days ago

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Organisation

Corporate Procurement

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+44 2087706636

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