Plant Service Inspection Maintenance and Repair (SIMAR)

Description

Defra have a requirement for the provision of Servicing, Inspection, Maintenance and Repair (SIMAR) services for Plant assets to support the Environment Agency and other Defra Groups. Key requirements of this contract are: 
• The provision of a 24 / 7 national service 
• A flexible and cost-effective supplier 
• Competent and trained staff 
• Ability to service, inspection, maintain, repair and operate a legally compliant fleet 
• Provision of 24 / 7 breakdown and recovery services 
• Minimal disruption to business operations/minimal downtime of assets 
• A sustainable approach to all areas of operations 
• The ability to repair and refurbish assets as required (predominantly plant)
Defra would like to put in place a contract with a single supplier for an initial contract duration of 3 years, with an option to extend for a further 3 x 12 month periods.
Known Risks
Risk Category: Regulatory Changes
Description:
There is a reasonable likelihood of changes to regulations during the contract term. 
Impact on Contract:
Such changes may require adjustments to:
• Technical specifications of goods or services.
• Compliance documentation and reporting processes.
• Delivery timelines and associated costs.
Modification Mechanism:
In accordance with Schedule 8, paragraph 5 of the Procurement Act 2023:
• If these regulatory changes materialise and are not caused by either party, the contracting authority may vary the contract to ensure compliance.
• Any variation will be limited to what is strictly necessary to meet the new legal requirements and will not increase the estimated contract value by more than 50%.
• A Contract Change Notice will be published to maintain transparency.
We are unable to address the potential impact upfront due to not knowing what potential regulatory changes will apply during the contract duration.